How to Select the Right Printer for your Business

When choosing a printer for your business there are three main requirements that you will need to consider based on the particular needs of your business.


The amount of printing you will actually be doing is an important factor in the selection of a printer for your business. You should consider if you will be printing daily and if so how many print outs per day you will expect to carry out.

Print Volume

You also need to consider how that volume will be used. You may have only one or two people carrying out a large number of print jobs or you may have many people each carrying out one or two short print jobs. If the latter, it might make sense to purchase two smaller printers rather than one larger printer.

20-40 pages per minute(ppm) is an adequate print speed for most businesses. Rates higher than 40ppm are typically found in specialist machines that will be more expensive but if it meets your office demands, it is worth it.


If the majority of printing in your business is for internal memos then a standard monochrome printer will likely be more than satisfactory and also save on toner refills.

At the opposite end of the spectrum, graphic orientated businesses like design companies or architects firms will require bright, clear and accurate print outs. Colour laser printers have become a lot more affordable in recent years making them a reasonable option for even relatively small companies.

For businesses that require a lot of data charts and graphs to convey information to clients colour is important when it comes to print outs. A higher end colour inkjet provides enough quality to make even the most complex data easy to understand.


Why just get a printer when you can have a printer, copier, scanner and photo booth in one? Depending on your requirements you could have a multifunction printer carrying out numerous tasks in the office.

HP Officejet Pro X551dw

HP Officejet Pro X551dw – One of Our Bestsellers!

Most printer/scanner combos will offer direct photocopying capabilities but if your business will require large volume photocopying with collation capabilities then a printer with dedicated copying functionality and feed tray is the better option.

The type of paper a printer can accommodate should also be considered. Hi-gloss photo paper, for example, can make a big difference to the successful acceptance of a proposal.

Other printer features to consider

There are a number of specs and features that vary between printers that you should keep in mind when making your selection.


The speed of the processor determines how quickly the printer can receive and set up the print job.


The memory determines how many jobs or how large of a job a printer can queue up while it is printing other jobs. 64MB to 256MB is adequate for most business needs.


Wireless printers allow several computers to remotely connect to it allowing for versatility in the placement of the printer and preventing your office from becoming a spiders web of wires.

Looking for a printer? See our full range of printers here >>

Tagged with: , ,
Posted in Printers

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

%d bloggers like this: